Association Education Management & Assocation Meeting Planning

Association Education Management

ASCENT Management works hand-in-hand with your association’s leaders to develop an educational program that will draw attendees and supply them with information that they can utilize in their careers. Understanding that for-profit companies are competing heavily with associations, we work with you to develop a program that sells!

• Educational programming that advances your members’ knowledge & careers
• Distance Learning & Web Casts

Our Association Meeting Planning Services:

Let ASCENT Management help your organization manage your next meeting. We can manage your entire conference, trade show, meeting, seminar, webinar or just part of it – efficiently, on time and on budget.  Our meeting planners have the experience in making your events a success.

Conference & Event Budget & Timeline Development

We develop a project management plan, which will identify all tasks needed to complete a successful meeting and a budget tied to your bottom line and expectations.  The plan will make sure all resources are identified and tasks are completed according to schedule and budget.

Research, Site Selection & Contract Negotiation

Our staff will help your organization with the selection of a site that meets your preference, program needs, and budgetary requirements. Through our contacts within the hospitality industry, we can recommend the appropriate venue for your meeting or conference.  Our experience in contract negotiating will help save you money and most importantly reduce as much risk to your organization as possible.

Online & Onsite Registration Services

We offer online and onsite registration services, so your registrants experience smooth and easy registration.  ASCENT uses IE-events an online registration services, or if you already have a preferred vendor, we can work with them. The IE-events an online registration services secures registration using SSL.  All information (except credit card numbers) is stored in a Microsoft SQL database, with the ability to generate customized reports.  From the reports, staff will be able to retrieve all types of registration and financial reports.

Trade Show Management

Trade show management requires a lot of attention to detail, ensuring that your sponsors and exhibitors have a productive and profitable experience, and that attendees can easily meet the exhibitors of their choice.  Our team knows how to balance the needs of the exhibitors and the attendees, for a successful experience by both. With a general service contractor, we develop the floor plan and exhibitor kits for ordering items for the exhibit areas.  We like to tie special events, community gathering areas, and breaks to the exhibit hall to increase traffic. In the end, we reach out to sponsors and exhibitors to sign up for your next exhibition before they ever leave the trade show floor, thereby reducing the sales cycle for filling your next exposition.

Program Development, Speaker Selection & Coordination

ASCENT Management staff will work with your conference planning committee, education committee or your staff to develop your program and speakers.  We can secure the speakers, or you can.  Then we can manage the speaker follow-up to obtain their travel arrangements, audio-visual needs, obtaining their bios and photos for marketing purposes, and just generally serving as their go-to resource for your event.

Conferenc & Event Marketing

From event websites to direct mail, social media, media relations, electronic marketing and list rental and development – ASCENT Management has the creative capabilities to successfully market your events.  Our seasoned staff specializes in innovative and cost-effective ideas in helping to sell your next event.

On-Site Conference & Event Management

Our experienced staff will be onsite to make sure all parts of your event runs smoothly, efficiently and according to schedule. Our staff will manage all onsite activities, or in coordination with your staff or volunteers, to ensure a smooth operating meeting from beginning to end, thus allowing you to focus on the higher level parts of the meeting.

Audio-Visual Management

Whether your events need simply microphones, LCD projectors and screens, or elaborate staging and lightening, ASCENT Management staff knows how to coordinate and manage onsite and contracted A/V suppliers so your event is a pleasant and enjoyable experience for attendees.  For webinars and webcasting, we have the expertise to produce your online events, with either our own technologies or those of A/V technicians.  As A/V is frequently one of the most expensive aspects of an event, proper planning and management is crucial to ensuring it remains within budget.

Conference & Event Evaluation

Any program would not be complete without a post-meeting evaluation.  We develop effective evaluations aimed at understanding participants’ views on the quality of program content, meeting rooms, speakers, meals, accommodations, and overall organization.  We summarize the evaluations in order to gain a strong understanding of the strengths of the meeting and to identify any areas for improvement for future meetings.  ASCENT Management also prepares a final financial review of revenue and expenses, and relates it to the original objectives.

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Association Management Services:

Full Service Management

Strategic Directions & Leadership

Administration & Financial Management

Communications & Marketing

Non-Dues Revenue Generation